If you are wishing to film on campus, the University needs to be aware to ensure the efficient use of all facilities, plus the safety of all attendees and other affected parties. The following principles are taken from the University’s
Event Management Policy and the
Filming on Campus Guidelines:
- Only appropriate and compliant events may be held at University premises.
- Teaching will always have priority over other activities.
- University spaces are reserved for University-related activities and are not generally available to third parties for events unless such events have been determined as appropriate to be held at the University.
From the Event Management Policy, where the Event Owner is external to the University (i.e. not a current student or staff member) the event must have an External Event Sponsor. The External Event Sponsor must be a manager at Level 3 (or higher) of the University’s Organizational Structure (UOS) or member of the Auckland UniServices Ltd executive team. The External Event Sponsor is responsible to determine and approve the appropriateness of an event where the Event Owner is external to the University.
Please also note that filming on campus will not be permitted at any time if it might impact classes, examinations or pre-booked University activities.
If filming is approved, fees may apply for any damage to the University facilities or support/attendance by University staff. The organization undertaking the filming will be required to complete and sign a Use of Facilities agreement, to document applicable fees and confirm extent of respective liabilities.